What is Construction Switchboard-Receptionist Job Description ?

Job Description The purpose of this role is to provide an effective and helpful switchboard and reception service, for all incoming queries and visitors to the site. Job Description Your main duties will include: To ensure incoming calls are answered promptly with a helpful and professional attitude Managing the message facility offered, ensuring all messages are cleared and complete Relaying messages by email and telephone to other personnel Transferring calls to other appropriate extensions around the business Maintaining switchboard directory to ensure complete and accurate details are available All faults with equipment or facilities to be reported as necessary Ensuring all messages taken on behalf of other colleagues are full and concise, with the appropriate information Ensuring the reception area is neat and tidy at all times Fresh flowers to be displayed at all times Meeting and greeting visitors, ensuring a call is made to the appropriate host Organizing tea and coffee for visitors Up to date records of extensions and telephone / fax numbers maintained Booking of meeting rooms using bespoke software to manage them Organizing catering for meetings Organizing tea and coffee for meetings Organizing reserved car parking spaces Arranging passes for all visitors Dealing with incoming and out-going faxes